London - Graduate programme 2018 - London&IT Beacon

Department Overview

The main activities of London & IT are business analysis & project management. There is also a team in charge of applications support. The teams are located in London and Mumbai.

Since 2015, London & IT is in charge of the Beacon project, a global Finance application to report Accounting controls performance results.

Position Summary

The graduate will join the Beacon project management team and will contribute actively to the project management. His/her responsibilities will vary according to planning and priorities.

The graduate will evolve in a multi-cultural environment: project team and end users. Due the various locations, most of the meetings / workshops are managed by conference/video calls or Business skype.

Information on the project:

• Sponsor: Finance Accounting Controls
• Users: Finance & Back offices across all CIB entities (APAC, Americas, Middle-east, Europe)
• Project team: Project management (2/London), Business analysts (2/London + 1/Mumbai), IT Development (7/Mumbai), QA (1/Mumbai), Super users/Sponsors (2/Paris)
• Support teams: Mumbai (main site), London, Canada
• Challenges:

1. On-board the European entities in 2018 & 2019
2. Continue delivering enhancements & new functionalities (monthly releases / Agile)
3. Organize the project from a full project mode to a Project plus Business as usual mode
4. Fulfill with any ad-hoc requirements and project work as it arises. Some examples:

- Governance reviews

- Additional testing cycles organized for key release

- Basic business analysis required from time to time

Responsibilities (mandatory)

Comments

Project Manager

Build and maintain realistic project planning (whether the project is being delivered in waterfall or Agile mode).

Lead the identification and management of Risks, Issues and Independencies and minimise/remove the impact of these as far as possible.

Provide regular project status reporting to LOIT management, project sponsors and stakeholders and run steercos as required to promote transparency.

Set the project budget and manage any deviations from this in a timely manner.

Ensure as far as possible that the project team is positive and motivated to achieve

results, taking all members views into account.

Escalate promptly issues requiring support from line management/programme management/sponsors. Build strong relationships with stakeholders, looking for common ground and leading by example to encourage the rest of the project team to follow suit.

Ensure that appropriate test plans and scripts are formulated for all projects you run. In the case of defects found during testing, lead arbitration/prioritisation discussions within the team and with the sponsor/users as needed.

Ensure that the project is closed in a controlled manner, recording learnings, providing final budget versus actuals status and making sure full handover to support and maintenance mode has been done.  

Business Analyst

Analyse and define requirements from all necessary perspectives-user, business sponsor, regulatory needs, security, performance, support, business continuity, data retention.

Write User Stories/Functional Specifications to a necessary level of detail which allows both users and IT Developers (be they based in IT Europe, ISPL Mumbai or elsewhere) to understand what is needed. Clarify/explain/articulate further if requested.

Compile Test Plans and Test Scripts maintaining traceability to User Stories and identify entry/exit criteria for each test phase.

Execute System Integration Testing, record all results and provide input on the priority of any defects you find.

Plan, execute and support the User Acceptance Testing(UAT) phase. Provide input on the priority of any defects found in UAT.

Provide visibility on your effort planned and spent by pokersizing and planning your tasks, and providing status of these at the daily Standup.

Share risks and issues promptly, taking any steps you can to minimise the impact of these and escalating as needed.

Develop and implement any user training requirements identified including but not limited to the creation of user guides.

Scrum Master

Ensure that top priority items in Jira are estimated and broken down in its components

Ensure that sprint planning has been done as first thing in the sprint and sprint scope has been agreed

Monitor the work in progress and ensure that work load is smooth i.e. team is meeting the average daily velocities to achieve the sprint velocity

Reassign items to team members in case sprint is not progressing as planned

Encourage the team members to update comments and documentation on a regular basis. Especially where there are blockages to the progress of the items

Identify key risks and issues for the sprint and escalate in a timely manner to maintain a consistent velocity

Conduct sprint retrospectives and implement the actions discussed. Propose changes to the current practices where things can be improved

Arbitrage the sprint scope in case of urgent production incidents. This will mean taking some items item of the scope and adding the incidents

Enforce the definition of done for the individual items so that items are closed only after completion

Maintain the inventory of work i.e. prioritized list for the ITE scope

Stakeholder reporting to various areas with input from stream leads and project managers

Input to management reporting for steering committees

*Contributions (mandatory)

Comments

Share your key skills, knowledge and experience with other team members to help everyone meet team, project and personal development goals

Contribute to the ongoing Continuous Improvement Initiative kicked off by LOIT's 2015 Lean wave by promoting the Agile way of working, supporting and taking part in the Daily Standups, taking on any specific tasks (agreed with your Line Manager) and providing constructive input for further changes/improvements which can be made.

Attend and support the daily StandUp meetings, taking your turn to lead the Standup periodically

Provide 3rd line production support where requested by LAS APS

Promote LOIT as a software service provider when dealing with users and stakeholders where appropriate to assist with maintaining and extending LOIT's reach.

*Applicable to all roles within the development perimeter of LO&IT

Skills

• Project management experience
• Application management experience
• Good interpersonal and communication skills
• Presentation skills
• High level of initiative and drive
• Organized
• Team player
• Capacity to work in a changing environment 

Optional

IT knowledge

Preliminary Agile knowledge or experience

Business Analysis knowledge or experience

ITIL

Experience in an Accounting or Finance environment  

Conduct

• Be a role model, supporting and fostering a culture of good conduct
• Demonstrate proactivity, transparency, and accountability for identifying and managing conduct risks
• Consider the implications of your actions on colleagues

Location: London

Salary: Competitive

Closing date: 10th November 2017